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February 2020 BWC News for Public Employers from CareWorks Comp
“Not everything that is faced can be changed, but nothing can be changed until it is faced.” ~James Baldwin    
IMPORTANT DEADLINE: Complete your Public Employer True-Up by February 15, 2020!

A reminder to public employers: payroll true-up for 2019 ends February 15, 2020! Your report must be completed online by accessing the Payroll true-up report. For additional information, visit the payroll true-up reports web page on the BWC’s website www.bwc.ohio.gov. . Don’t forget, the Go Green Rebate Program requires you to true-up and pay any resulting balance in the same transaction. To remain eligible for the Go-Green rebate, you must have enrolled to receive electronic notifications prior to completing your 2019 payroll true-up. The Go-Green Rebate Program reduces paperwork hassles, helps the environment and earns you a 1% premium rebate, up to $2,000 each policy year. If you’ve not yet done so, you can enroll in electronic notifications by signing in to your account at bwc.ohio.gov. Your electronic notification preference is listed on your My Policy page. You can change your preferences by clicking on the Electronic Notifications link. While we encourage you to sign up for BWC updates, Go-Green requires only that you sign up for policy notices. In addition to receiving electronic notifications, Go-Green requires employers to complete their premium payments and payroll true-up report online. You must also be current on your policy, meeting all payment and reporting requirements. The BWC automatically enrolls you in Go-Green when you meet all these requirements. For full details, see the Go Green Rebate policy online. If you have questions, please contact the BWC at 1-800-644-6292.
 

Register now for Ohio BWC Annual Safety Congress & Expo (OSC20)!

We here at CareWorks Comp highly suggest that you or someone from your organization register for the BWC's Annual Safety Congress & Expo (OSC 2020) that will be held in Columbus, Ohio, on March 11-13, 2020. This event will be held at the Greater Columbus Convention Center where you can attend free educational sessions, workshops, and receive in-depth training. Session topics range from occupational safety and health, wellness and rehabilitation, controlling workers' comp claims costs and much more. You can view complete event information, including the event schedule, hotels, directions and free online registration at  https://ohiosafetycongress.com/content/osc20/Home/
 

What about Handicap Reimbursements & Lump Sum Settlements?

With regard to Handicap Reimbursements, CareWorks Comp guarantees our customers that we will review all lost time claims that are eligible for the BWC’s Handicap Reimbursement Program. Each claim in which an eligible handicap condition is identified will be filed within the BWC’s prescribed filing time limitations. There are 26 conditions that the BWC recognizes--from diabetes to epilepsy to, even, arthritis. If we are able to show the BWC that one of these allowable conditions slowed the injured worker’s recovery from the claim and had nothing to do with the injury, we will petition the BWC to remove a portion of the claim’s cost out of your experience. 
 
With regard to Lump Sum Settlements, we will only make settlement recommendations that produce a favorable outcome for the employer. When reviewing a claim for settlement potential, we will:
·         Review current claims costs as the starting point for all settlement negotiations.
·         Estimate and utilize future medical and compensation in the settlement proposal.
·         Consider your program enrollment and the impact that a settlement will have on your participation (e.g. Group Retro refund
 impact.)
·         Include the injured worker’s current employment status as part of the settlement discussion.
 
Settlement can bring closure to a frustrating and difficult claim that is a drain on your company’s resources and time. Even if a claim is no longer in your experience and impacting your current premiums, settlement can still provide a benefit to you by eliminating the nuisance of ongoing claim activity. The good news is that you have an equal voice when it comes to the terms of the settlement and no settlement can be processed without your consent. Remember, settling claim closes the claim and removes the reserve. The claim is still used 4 times to calculate our EMR (Experience Modification Rate.)


Public EMR Evaluation Date coming up: 3/31/2020

The Public Employer EMR “snapshot” date is coming up on 3/31/2020 to determine your rates for the upcoming 1/1/2021 rate year. If you believe you have a claim in your Experience that has the potential to be Lump Sum Settled, we highly suggest to try to get that claim Settled by February 15, 2020 in order for the BWC to process the C240 Settlement Application in time by the 3/31/2020 “snapshot.” The experience period for the 3/31/20 snapshot is 1/1/2015 through 12/31/2018. If you have questions, please contact your CareWorks Comp Claims Examiner at 1.800.837.3200.
 

Important Deadlines: 
February 15, 2020:   BWC True Up due for the 2019 Rate Year of 1/1/2019 - 12/31/2019. Report your organization’s actual payroll for the 2019 rate year to the BWC and if any additional premium is owed, pay that by February 15, 2020.  


CareWorks Safety Library: Now Live!

Looking for an easy way to fulfill your 2-hour Safety Training Requirement for this current 2019 Policy Year? We’ve got the answer!
Simply go to: CareWorks Safety Training Library web link  Here you will find previously recorded webinars for which you can register to fulfill your 2-hour Safety Training Requirement. Each webinar is 2 hours and costs $25.00. Currently, there are 4 webinars to choose from:
Employee Engagement
OSHA Inspections; Prevention, Preparation, & Minimizing Fines
OSHA Recordkeeping
Preventing Slip, Trip, Fall, & Overexertion Injuries
Looking for a do-it-yourself Toolbox Talk to give to your employees? Go to:   CareWorks Safety Training Library web link 
click on the orange “VIEW TOOLBOX TALKS” link and you will see 13 different Toolbox Talk programs that you can download and use to train your employees. The topics range from Emergency Evacuation Plans to Diffusing Workplace Violence and even Parking Lot Safety. Print out each of them and use one at your next employee meeting!
 

Ohio BWC Free Informational Webinars

Each month, BWC hosts two monthly webinars to help educate and keep the employer community informed on several items. The same topics are covered twice a month; webinars are held on the second Tuesday and fourth Thursday. Registration links as well past and current webinar information can be found at the following link: Monthly Employer Update Webinars The webinars last about 20-25 minutes. Any employer may attend and they are FREE!
 

Summary of Work-Related Injuries and Illnesses due: February 1 st

All public employers are required to maintain a log of work-related injuries and illnesses, form 300P, and then submit a summary, the 300AP, to the Public Employment Risk Reduction Program (PERRP) by February 1. If your public entity has more than one establishment or site, you must keep separate records for each physical location. Then, on February 1 of each year, you must post the summary at each of your physical locations until April 30. The 300AP is required under Ohio Administrative Code 4167-6-04(B)(1) as part of the PERRP statistical data collection process.
Required information
Completion of both the 300P and 300AP
Verify that you have classified each case only once on both forms.
A case that has one day away and several days restricted would be classified as days away from work, not both. Each case is classified only once, and it is classified as the most serious.
The other recordable case is a case that does not have days away or job transfer or restriction. The case is recordable because it is beyond first aid. Verify that the total number of cases equals the total number of injuries and illnesses; otherwise, you will receive an error message and will not be able to submit.
How to Submit:
County
Submit separate master 300APs for the county entities below.
County commissioners submit one master 300AP with the total from each of your county departments/establishments, which are under your authority.
County board of developmental disabilities submit one master 300AP with the total for board employees; and one master 300AP for sheltered workshops.
County engineer submits one master 300AP.
County home submits one master 300AP.
Cities, townships, villages, educational institutions
Submit only one master 300AP with the totals from all of your departments/establishments.
To submit got to info.bwc.ohio.gov and search PERRP then click on 300AP due (public employers)
 
For more information or questions contact Jim Wirth at CareWorks Comp at jim.wirth@careworkscomp.com or 614.827.0370
 

Do you have a Health & Wellness Program? If Not, the Ohio BWC Can Help You: Better You, Better Ohio!

Better You, Better Ohio… BWC’s Health and Wellness Program
A healthy workforce is crucial to a successful business. That is why BWC is offering Better You, Better Ohio to Ohio’s workforce. It is a free health and wellness program designed to provide health and wellness resources and services to workers of small employers with 150 or fewer employees in high risk industries. Major health challenges due to obesity, aging and chronic diseases can be the result of lifestyle behaviors that can be addressed by using the resources and support services provided by health and wellness programs like Better You, Better Ohio.

A healthy workforce has fewer workers’ compensation claims, has less severe claims, recovers more quickly after an injury and has less absenteeism which can help employers reduce their workers’ comp and healthcare costs. If your business has fewer than 150 employees and doesn’t have a health and wellness program in place Better You, Better Ohio can be a no cost employee benefit that can help improve the health of your employees and your company.

Register for one of these upcoming BWC webinars to learn more about the program and financial incentives for your employees:

FEBRUARY 2020 BYBO Webinars:
 
MARCH 2020 BYBO Webinars:

BWC TPA UPDATES:

BWC Third-Party Administrator Change - Official Announcements




April 27, 2018 - Notification in OML Legislative Bulletin

April 26, 2018 - Memorandum on BWC TPA Change

April 25, 2018 - TPA Transition Announcement Letter 

Issues relating to BWC Third-Party Administrator Transition - Updates

 

June 28, 2018 - CareWorksComp Invitation to upcoming seminars
May 8, 2018
 - Judge Issues Ruling in CMI Lawsuit
May 4, 2018 - Notice of Legal Challenge to OML's TPA Transition
May 2, 2018 - Clarification of BWC TPA Transition Timeline
May 1, 2018 - CMI Communication Clarification




Contact Numbers

 


Program members can use the following numbers to contact CareWorksComp with questions:

  • Robert Nicoll, Manager of Client Services: 330-418-1824
  • Customer Service: 614-764-7600
  • Hearings: 614-526-7211
  • Settlements/handicaps/cost containment: 614-526-7271
  • State Fund Claims: 614-526-7288
  • Safety: 614-827-0370